Administrative Assistant: Merit Personnel

Responsibilities:
• Provides administrative support in a team environment to a Managing Director in the Technology Division.

• Coordinates complex, senior-level internal/ external meetings and conference calls.

• Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.

• Supports internal and external managers or clients.

• Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.

• Coordinates domestic and international travel arrangements and can adjust to issues that arise during travel.

• Manages travel and expense reports, monthly invoices and arranges for payment.

• Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested.

• Maintains understanding of firm policies and handles certain issues independently.

• Orders supplies and keeps inventory well-stocked.

• SOME PERSONAL WORK IS REQUIRED!!!

Skills:
• Familiarity with Technology topics/terms
• Requires excellent interpersonal and communication skills.
• High attention to detail and strong organizational skills
• Ability to maintain high standards despite pressing deadlines.

• Ability to solve problems quickly and efficiently.

• Strong knowledge of general business, corporate and government cultures.

• Ability to handle highly sensitive, confidential and non-routine information. • Self-starter with excellent anticipation skills; problem solving; follow up.

• Demonstrated dependability and sense of urgency about getting results.

• Demonstrates high degree of integrity and confidentiality.

• Comfortable working with people at all organizational levels.

• Ability to display a consistent, professional degree of communication

• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.

• Must have excellent judgment; independent thinker and resourceful.

• Strong proficiency in MS Word, Excel and Outlook.

• Team player with a positive attitude.

• Highest degree of integrity, professionalism, diplomacy and discretion required.

Some personal assistant work is required for this position